The time records browse screen is where you can make changes to incorrect time records or add time records if an employee forgets to clock out. You can also see a real-time summary of hours grouped by employee, week, and job.
Time records filter settings
Time records edit screen
Hours Type
Must be Regular, Lunch, Break, Pause, Sick, Holiday or Vacation. Overtime hours are calculated automatically when you generate a report.
Location
This is the location where the hours were worked. This is a lookup field. This field is required. It cannot be left blank.
Employee
This is the employee who worked the hours. This is a lookup field. This field is required.
Hours
Enter the number of hours worked. The out date and time is adjusted automatically to match the hours.
In Date
This is the date the hours were worked. You may click on the calendar icon to select a date from a pop-up calendar. The date must be entered in the date format set in the Windows control panel.
In Time
This is the time the employee clocked-in. The time must be entered in the time format set in the Windows control panel. You can enter 10 and 10 AM will be assumed. Enter 18 and 6 PM will be assumed.
Round In Time
Check this box to round the clock-in time according to the settings in the configuration file. This box will be checked if you've enabled time rounding in the configuration or employee file.
Out Date
The date the employee clocked out.
Out Time
This is the time the employee clocked out. The hours between the in time and out time are automatically calculated and shown in the Hours field.
Round Out Time
Check this box to round the clock-out time according to the settings in the configuration file. This box will be checked if you've enabled out time rounding in the configuration or employee file.
Production
Production performed during this shift. This can be any number used in your business such as: parts assembled, lines typed, phone calls make, etc. This field is shown and summarized on all time reports. Production may be asked for when the employee clocks out. This is enabled in the location file.
Job
This is the job to which the hours apply. This is a lookup field. This field is not required.
Phase
This is the Phase to which you want to assign these hours. This is a lookup field. A Phase may be used like a sub-category of the Job.
Exported to Quickbooks
This box is checked if the time record has already been exported to Quickbooks. You can uncheck this box to export the record again.
Notes
You may enter any extra notes about the job or hours worked in the note field.